Janalix gives HR teams one controlled workspace for employee document workflow, approvals, signatures, and retrieval, with authenticator-backed access and verified sign-off for sensitive actions. Use it alongside your core HRIS when employee data already lives elsewhere but document workflow, evidence, and retrieval still need a clearer home. Start free with up to 10 employees, then expand when the workflow becomes real enough to justify a broader rollout. Later, add bounded AI document analysis that stays advisory, reviewable, and tied to document text.
Why teams switch
Built for teams that already have an HRIS or employee system of record but still need a calmer, more defensible document workflow around it.
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Free workspace
Employee document operations
Draft
12
Needs review
Signature
6
Waiting on employee
Archived
84
Ready to retrieve
Recorded in the workflow history
Recorded in the workflow history
Recorded in the workflow history
10
employees on free
enough room to run a real pilot instead of a toy account
1
governed workspace
for records, approvals, signatures, and retrieval
3
clear upgrade triggers
more employees, more workspaces, or more advanced controls
For small HR teams
Use the free workspace to prove out approvals, sign-off, retrieval, and access control instead of stitching together folders, inboxes, reminders, or lighter HRIS document handling.
For growing operations
Move into paid plans when you need more capacity, more workspaces, or stronger controls rather than buying an enterprise setup too early.
Why buyers trust the workflow
Start with one governed workspace instead of a throwaway trial. Janalix keeps approvals, signatures, archived records, and retrieval tied together so teams can prove the workflow before they need a larger rollout.
Operational proof
Buyers usually trust Janalix when they can see how access, verification, history, and retrieval stay connected instead of being split across tools.
Proof 01
Create one free workspace and begin with a meaningful employee limit instead of a bare demo shell.
Proof 02
Keep employee records scoped by organization and responsibility from the first workspace onward.
Proof 03
Protect account access with an authenticator app and require a fresh verification step before final sign-off.
Proof 04
Preserve approvals, signatures, and key workflow actions with context that stays attached to the record.
Proof 05
Retrieve archived records with the operational history buyers and auditors actually ask for.
How it works
Janalix helps buyers picture the full operating model instead of treating approvals, sign-off, storage, retrieval, HRIS context, and future growth as separate tools.
Workflow story
A serious buyer should be able to picture how a document moves, who acts on it next, what gets verified, when the record locks, and when the team naturally outgrows the first workspace without losing context.
Start with one free workspace and set up employee cabinets, workflow rules, and document control in one place.
Manage up to 10 employees on the free plan so the workflow can be tested with real HR activity.
Move documents through clear ownership, approval, and sign-off states, then require authenticator verification before sensitive finalization.
Lock completed records into governed storage with workflow history still attached.
Move to a paid plan when you outgrow the employee cap, need another owned workspace, or want more advanced controls.
Why teams choose Janalix
Janalix is designed to make HR document work easier to run, easier to explain later, and easier to govern from the first workspace onward, especially when a traditional HRIS is not strong enough on the document side of the job.
Why the free plan matters
Start with a real operating model instead of a stripped-down trial that cannot prove the workflow.
Give HR and approvers one place to see ownership, status, and record history from draft to retrieval.
Keep the workflow serious enough for sensitive employee records from the first workspace onward.
Product proof
If you are evaluating Janalix, these panels show the parts of the workflow buyers usually need to trust first: approval visibility, verified sign-off, and retrieval-ready records.
Approval workflow
ExploreUse one visible path from draft through review, approval, sign-off, and archive instead of stitching the story together later.
Explore approval workflow
Verified sign-off
ExploreKeep fresh verification, completion records, and later retrieval context attached to the same sign-off flow.
See what sign-off should prove
Archive retrieval
ExplorePreserve approval, sign-off, and archive context so a later audit or review does not turn into reconstruction work.
Explore archive retrieval
Start here
Use these paths when you already know the problem category and want the fastest route to a concrete answer, proof point, or buyer-fit call.
Best if approvals currently disappear into inboxes, side messages, or unclear ownership.
Track employee acknowledgementsBest if you are chasing employees across spreadsheets, reminders, and weak completion proof.
See archive retrievalBest if archived records are easy to store but hard to explain or retrieve later.
Compare shared drives vs workflow systemsBest if your current setup is mostly folders and you need to know when that stops being enough.
Compare e-sign tools vs governed workflowBest if signatures are only one piece of the process and you need the rest of the workflow to stay legible.
Compare HRIS vs workflow and compliance softwareBest if you already have an HRIS but still need stronger control around document workflow, sign-off, and evidence.
See employee document compliance systemsBest if employee document assignments, proof, and later retrieval currently live across too many systems.
See HR document management softwareBest if you need a broader home for employee document control beyond folders and one-off tools.
Use the policy acknowledgement templateBest if you want a practical process first and then want to see how Janalix runs it.
Review security and deployment optionsBest if an enterprise buyer needs clearer operating boundaries and trust posture before a trial or rollout feels credible.
See partner and reseller optionsBest if a consultant, implementation partner, or regional reseller wants to bring Janalix into buyer conversations.
Pricing
Start free with one workspace and up to 10 employees, then upgrade when capacity or workspace complexity becomes real.
For teams proving out one governed HR workflow without sales friction.
For HR teams that need more employee capacity, more workspaces, and a broader operating envelope.
When teams upgrade
Move up when the free plan cap becomes a real operational blocker, not before.
Use the paid plan when one team or one operating model is no longer enough.
Paid plans fit teams that need more scale, more coordination, or a more guided commercial process.
Practical reassurance
Janalix is priced so a team can start with a real workflow, then move up only when growth, extra workspaces, or broader operational needs make the upgrade worthwhile.
Security and compliance
Janalix is designed for workflows where document access, authenticator-backed verification, approvals, signatures, and archive retrieval need clear accountability from the first workspace onward, whether Janalix is the primary document system, the compliance layer beside a broader HRIS, or part of a more controlled enterprise operating boundary.
Keep document access scoped by role, organization, and workflow responsibility.
Support authenticator-app verification for sign-in and require a fresh check before sensitive signature completion.
Record approvals, signatures, archive actions, and other sensitive events with history context.
Treat signed, archived, and exported records as controlled artifacts instead of loose files.
Retrieve the activity and record context needed for audits and internal reviews.
Frequently asked questions
Handle the common objections before the sales call instead of leaving visitors to guess.
The free plan includes one owned workspace, up to 10 employees, and the core workflow needed to organize employee records, approvals, signatures, and retrieval.
No. Janalix is not a traditional HRIS for payroll, attendance, or broad core HR administration. It gives HR teams a governed workflow and compliance layer for employee documents, approvals, acknowledgements, signatures, and archive-ready record handling.
No. Janalix is designed so teams can start with the free workspace first and move into a paid plan only when the limits become real.
Yes. Janalix supports authenticator-app verification for login and can require an additional authenticator check before signature completion.
Yes. The free-plan limit is about how many workspaces your account owns, not whether you can be invited into another organization.
You keep access to the workspace and the records already in it, but adding another employee is blocked until the workspace is upgraded.
The main upgrade triggers are needing more than 10 employees, wanting another owned workspace, or needing more advanced controls as the operation grows.
Yes. Teams can use Janalix as the workflow and compliance layer around employee documents when their HRIS remains the system of record for broader HR administration.
Users can fall back to one-time recovery codes. Teams can also reset access through their controlled account-management process if recovery codes are no longer available.
Yes. Janalix keeps the same trust posture around permissions, authenticator-backed verification, audit history, and governed retrieval even when a team starts on the free plan.
Next step
Begin with one governed workspace, up to 10 employees, and a clearer workflow for records, approvals, verified sign-off, and retrieval.
Start with the right path
Start with the free workspace if you are ready to try Janalix, or move into pricing if you want to compare the next step more carefully.